Acting Grants Manager

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Job: Acting Grants Manager
Organization: Climate and Land Use Alliance (CLUA)
City: San Francisco, CA
Job Posting Link:
Field: Environment and Food
Position Type: Temp Job
Minimum Experience: 2-3 years
Deadline: N/A/N/A/N/A

Acting Grants Manager

The Acting Grants Manager serves three primary functions for the Climate and Land Use Alliance (CLUA): 1) manage and administer all Alliance grants and contracts funded by ClimateWorks Foundation; 2) coordinate the approval of partner foundation grants in alignment with the CLUA strategy, including collecting and managing grant information; and 3) support CLUA Initiative and Program teams. The Acting Grants Manager works as part of a small, dedicated team.

Duration and Compensation

The anticipated duration for this position is approximately 5 months with an expected start date of May 29th, 2012. CLUA is hosted by the ClimateWorks Foundation in downtown San Francisco, California. The Acting Grants Manager will receive generous benefits and a competitive salary that is commensurate with experience.

++Primary Duties and Responsibilities
The Acting Grants Manager is responsible for the following and other duties as assigned:

Administer CLUA grants and contracts funded by the ClimateWorks Foundation by:
o Reviewing applications for completeness and alignment with CLUA grantmaking policies
o Assuring compliance with IRS and foundation-specific regulations for grantmaking, including conducting due diligence for both US and international grantees
o Creating an electronic grant filing system that meets legal, auditing, and foundation requirements
o Developing grant award letters, agreements and contracts
o Scheduling reporting requirements and payments for new grants
o Analyzing budget and expenditure reports
o Maintaining multi-year payment schedules and monitoring grant balances
o Processing grant modifications
o Tracking contract budgets and deliverables
o Responding to inquiries and requests from grantees and contractors
o Preparing grant and contract materials for CLUA board dockets
o Creating and maintaining policies and protocols for effective grants and contract management, including grants manager and grants assistant manuals

Coordinate the approval of partner foundation grants in alignment with the CLUA strategy by
o Developing and managing a comprehensive grant and contract database of all CLUA grantees
o Gathering information from and serving as a liaison to program and grant administration staff at member foundations

Support Initiative and Program Teams by
o Providing assistance to Initiative team coordinators and the Director of Programs with meeting agendas, strategy development, quarterly reporting and monitoring
o Supporting the Program Director with development and monitoring of the CLUA grantmaking budget and schedule (including both ClimateWorks funded grants and partner foundation grants)
o Managing programmatic and grant-related content for the CLUA knowledge management system
o Producing reports and grant histories as requested
o Participating in Initiative and Program team calls and meetings
• Other tasks include:
o Supervising a Grants and Operations Assistant
o Supporting the Executive Director with the development and monitoring of CLUA's operations budget
o Coordinating applications for funding and reports to funders
o Participating in training and professional development
o Undertaking special projects as assigned


The successful applicant will have the following minimum qualifications:

• 2+ years previous experience as a grants manager/administrator
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); Salesforce experience a plus
• A bachelor's degree or equivalent
• Proven analytical, accounting/financial, and reporting skills
• Experience developing and managing databases
• Advanced computer and office skills
• Strong ability to communicate with program and finance staff, grantees, and applicants
• Sound judgment with regard to budget and program issues
• Strong organizational skills and ability to multi-task
• Strong attention to detail and deadline management skills
• Ability to handle sensitive matters with discretion
• Self-motivation, persistence, dependability, and self-sufficiency
• Experience in a supervisory role preferred
• Ability to work with a team and to interact with people from all walks of life
• Past experience working with multicultural and international teams preferred

Application Process

Send application (cover letter, resume, and writing sample) to gro.ecnaillaesudnaldnaetamilc|ofni#gro.ecnaillaesudnaldnaetamilc|ofni. Climate and Land Use Alliance is an equal opportunity employer.



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