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Position Description
Groundswell seeks a Director of Finance & Operations that has an entrepreneurial spirit and is ready to take on significant management and leadership responsibility. The Director of Finance & Operations is responsible for overseeing the organization’s financial and operational functions and works closely with program and department directors to help identify and implement systems that improve the efficiency and quality of Groundswell’s impact. Additionally, the individual serves as a critical member of the Executive Management Team, working alongside the Executive Director and Managing Director to help develop the long-term strategy and structure of the organization. Reporting to the Managing Director, the Director of Finance & Operations supervises administrative and IT staff, and manages relationships with and takes primary responsibility for external financial and legal services vendors.
Organization Description
Groundswell makes clean energy services more affordable for individuals and community groups and creates local economic opportunity in the process. Through two programs, the Community Power Project and the Strong Homes Program, Groundswell brings together communities by linking mission-based organizations, membership groups and other civic networks interested in efficiency or clean energy upgrades. To increase their purchasing power, Groundswell bundles the demand for clean energy, and local businesses compete for the purchasing groups’ business. Community members select a business for their project based on three core criteria: cost savings, environmental impact and community benefit.
For more information visit groundswell.org
Responsibilities
Finance
• Financial Planning and Analysis
a) Coordinate with executive management, program directors, and department directors on annual budgeting process, including preparing operating budget and financial projections.
b) Develop forward-looking tools and systems including activity-based financial analysis to provide key financial and operational information to the Executive Management and Board of Directors and make actionable recommendations on both strategy and financial operations.
c) Analyze financial feasibility of new programs, major projects and initiatives.
d) Oversee and adapt financial models and systems to accurately track and project financial returns across revenue-generating activities of organizational programs.
e) Coordinate with executive management and fund development staff to provide financial statements and projections needed to apply for and secure philanthropic and venture capital investment in organization.
• Financial Management
a) Manage and upgrade accounting/financial systems in compliance with GAAP standards
b) Ensure timely and accurate bookkeeping and reconciliations, including managing accounts payable, accounts receivable, and cash.
c) Manage and upgrade appropriate internal controls for all major financial functions
d) Maintain accurate tracking and adequate controls of restricted funds.
e) Coordinate audit, 990, and other compliance related activities.
f) Oversee the regular preparation and communication of financial statements.
g) Support the preparation of grant proposal budgets and amendment requests in collaboration with program directors and managers. Prepare periodic financial reports and close-out documentation at end of funding cycles in compliance with grantor/funder requests.
Operations
• General Administration
a) Manage Operations Associate, focused on running administrative systems of organization.
b) Oversee procurement policies and systems and vendor contracts, including office lease.
• Legal
a) Ensure day-to-day compliance of all program activities with applicable laws and regulations including review of payments, contracts and sub-awards.
b) Remain up to date on state and federal law regarding nonprofit operations.
c) Coordinate legal affairs relating to contracts, vendor relationships and employee relations.
d) Maintain all necessary business insurance and risk management policies.
e) Manage relationship with external counsel to navigate legal affairs.
• Human Resource Administration
a) Develop and maintain HR systems, including hiring and termination processes, semi-annual performance review process, and security and maintenance of HR records.
b) Maintain up-to-date HR policies to ensure compliance with all legal requirements.
c) Oversee all payroll and benefits functions of the organization (through vendors), including paycheck processing, benefit administration, COBRA, and time-off tracking.
• Information Technology Management
a) Oversee IT needs of organization, including cloud-based productivity suite and CRM.
b) Hire and manage Data/IT Director to develop and maintain IT solutions for organization
c) Maintain systems for tracking organization impact and metrics.
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Qualified Applicants
An ideal candidate will have the following qualifications, skills and experience:
• At least 3 years of experience directly related to financial and operational management of businesses and/or not-for-profit organizations. Previous experience directing finance and operations for a start-up enterprise/organization is a plus.
• Demonstrated experience in financial planning and analysis with previous experience overseeing human resources, information technology, and legal/compliance.
• Bachelor’s degree or equivalent required. MBA or other business administration certification preferred.
• Strong command of accounting, including strong demonstrated skills in Excel and Quickbooks (or equivalent accounting software).
• Organized, self-managed, and able to handle many responsibilities simultaneously.
• Entrepreneurial spirit and experience working in a dynamic organization.
• Highly developed problem-solving and critical thinking skills.
• Demonstrated passion and experience working on issues related to community-based economic development and/or energy service-related initiatives.
Application Instructions
Apply online at: bit.ly/groundswell-jobs
Compensation
Salary is commensurate with experience and competitive with senior leadership positions at early stage not-for-profits. Benefits include 403(b) retirement and matching, health, dental, and vision insurance, and 15 paid vacation days per year (starting).
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